Manage your inventory

How Worldwatch inventory works: one record per watch tracking full specifications, acquisition and tax details, cost and margin, and listings across every sales channel.

Your inventory in Worldwatch is one record per watch, from the day you buy it to the day it sells. Each watch carries its full specification, its acquisition and tax details, its cost and margin, and its listings across every channel, so you run purchasing, pricing, and selling from one place instead of a spreadsheet. This is the reference for what the inventory holds and how the pieces fit together; the linked how-tos cover each task in detail.

The inventory list

The Inventory tab is your working view of every watch. Four figures sit across the top: Stock value (what your unsold stock is worth), Items in stock, Potential revenue across your listed watches, and Sold this month. Each row then shows a watch's status, cost, age in days, price, and margin % at a glance.

Filters down the left narrow the list:

Status: All watches, Listed, Not listed, Sold, Archived, Disposed.
Listing platform: which channel a watch is published to (Worldwatch Market, Wristler, and so on).
Import platform: where a watch came from, such as a URL feed or a website import.

Search by name or reference, sort (newest first by default), and use Columns to choose what the table shows.

Add watches and their full specification

Add stock three ways: Add a watch for a single entry, or Import catalog to bring in many at once from a spreadsheet, a website URL, or a hosted feed.

Every watch has a detailed specification you fill in from Edit watch specification. It's organized into sections (Identification, Technical, Case, Dial, Movement, Bracelet, Condition, and Scope of delivery) spanning up to 55 individual fields, from reference and production year to case material, dial, and movement. A completeness meter (for example, "12 of 55 details added") tracks how much is filled. Identification and Movement are required; the rest are optional.

Fuller specs make better listings. Channels build each listing from the watch specification, so a well-filled watch publishes a stronger listing everywhere at once. Complete the spec once and every channel benefits.

Record the acquisition

Each watch keeps its buying details under Acquisition, the cost side of your margin. From Edit acquisition you record:

Purchase price and currency, with an optional margin scheme for second-hand goods so tax is calculated on your resale margin. This needs the country so the right scheme applies.
Purchase date and its source: mark it invoice-confirmed once you have the paperwork, rather than estimated.
The supplier: link the contact you bought from, and their VAT number carries over automatically.
The invoice: document type, number, date, and a PDF attachment.
Internal notes, visible to your team only.

Keeping purchase cost, tax treatment, and paperwork on the same record as the watch is what makes your margin and VAT reporting accurate. See record a watch's acquisition for the full flow.

Read your numbers

Because every watch carries its cost and price, Worldwatch does the math for you: margin and margin % per watch, stock value across everything unsold, potential revenue on what's listed, and sold this month. For deeper sales and performance data over time, open the Reports tab.

Manage the lifecycle

A watch moves through clear states: Not listed when you add it, Listed once it's on a channel, and Sold, Archived, or Disposed at the end. From any watch you can Mark as sold, Archive it to hide it without deleting, or Delete it. To sell, publish it to one or more channels from the watch's Sales channels panel.