Add a watch to your inventory
Create a new watch in your Worldwatch inventory (details, condition, images, and price) so you can list it on your sales channels.
Got a question about this guide? Use Open to continue it in Claude or ChatGPT.
Adding a watch creates an inventory record that you can then publish to one or more sales channels (eBay, Shopify, WooCommerce). The watch stays unlisted until you publish, so you can draft, refine images, and finalize pricing without it appearing anywhere public.
Before you start
- A Worldwatch account. Adding watches to your inventory is free and doesn't need dealer verification; you only verify as a dealer when you want to buy and sell on the Worldwatch marketplace.
- You have 3 to 8 well-lit photos of the watch. See image standards for listings for dimensions and lighting.
- The reference number, or a clear photo of the dial or case back. Either lets Worldwatch identify the watch: a photo prefills the specs with AI, and a reference number matches an existing brand catalog entry.
Open the Add watch form
In the dashboard sidebar, open Inventory → Add watch.
Identify the watch
Fill in the watch's identity one of two ways:
- Upload a photo (fastest). Add one clear photo of the dial or case back. AI reads it to identify the watch and prefill the brand, model, reference, and specs. Check what it filled in and fix anything that's off.
- Enter the reference number. Type the reference number and pick the matching catalog entry; the brand, model, and baseline specs auto-fill.
Set condition and grade
These are separate dimensions:
- Condition describes the watch itself (Original, Aftermarket, Damaged, Copy, Poor, Reproduction).
- Condition grade describes wear (New Unworn, New Old Stock, Excellent, Good, Fair).
Fill in identifying details
Enter the serial number, year, and box & papers status. Leave blank if you genuinely don't know; don't guess.
Upload images
Drag the hero shot to the first position; it's what appears in channel thumbnails.
Set the price
Enter the asking price and select the currency. You can change this later without re-publishing.
Save to inventory
Click Save to inventory. The watch now appears in your inventory list, marked Unlisted.
Verify
On Inventory → Manage watches, your new watch shows up at the top with an "Unlisted" badge. Opening it displays every field you entered plus an empty "Listings" tab. This confirms the inventory record was created but not yet published.
Publish it
From the inventory detail page, click Publish and pick the channels. See publish a watch to eBay for the channel-specific setup. Publishing doesn't modify the inventory record; it creates a separate listing per channel, which you can retract independently.
Troubleshooting
"Reference number not found"
The catalog doesn't yet include this reference. Submit a catalog request from the inventory form ("Add a new reference" link), include the reference number and a clear photo of the caseback, and the catalog team adds it within two business days. In the meantime, add the watch with just the brand and model. You can attach the reference number once the catalog entry lands.
AI couldn't identify the watch from the photo
Use a clear, well-lit photo of the dial or case back (not the box or bracelet) and try again. If the watch still isn't recognized, enter the reference number instead, or add just the brand and model and fill in the rest by hand.
Images upload but appear rotated
Some phones embed rotation in EXIF that gets stripped during upload. Re-export the image at the correct orientation from your photo app before uploading, or use the crop tool in the uploader to rotate.