Add a watch to your inventory
Create a new watch in your Worldwatch inventory — details, condition, images, and price — so you can list it on your sales channels.
Adding a watch creates an inventory record that you can then publish to one or more sales channels (eBay, Shopify, WooCommerce). The watch stays unlisted until you publish — so you can draft, refine images, and finalize pricing without it appearing anywhere public.
Before you start
- You've completed verification. If you haven't, see complete your dealer verification.
- You have 3–8 well-lit photos of the watch. See image standards for listings for dimensions and lighting.
- You know the reference number. If you're unsure, search the brand catalog before adding — matching an existing catalog entry auto-fills the specs.
Open the Add watch form
In the dashboard sidebar, open Inventory → Add watch.
Pick the catalog entry
Enter the reference number and pick the matching catalog entry. The brand, model, and baseline specs auto-fill.
Set condition and grade
These are separate dimensions:
- Condition describes the watch itself (Original, Aftermarket, Damaged, Copy, Poor, Reproduction).
- Condition grade describes wear (New Unworn, New Old Stock, Excellent, Good, Fair).
Fill in identifying details
Enter the serial number, year, and box & papers status. Leave blank if you genuinely don't know — don't guess.
Upload images
Drag the hero shot to the first position; it's what appears in channel thumbnails.
Set the price
Enter the asking price and select the currency. You can change this later without re-publishing.
Save to inventory
Click Save to inventory. The watch now appears in your inventory list, marked Unlisted.
Verify
On Inventory → Manage watches, your new watch shows up at the top with an "Unlisted" badge. Opening it displays every field you entered plus an empty "Listings" tab — this confirms the inventory record was created but not yet published.
Publish it
From the inventory detail page, click Publish and pick the channels. See publish a watch to eBay for the channel-specific setup. Publishing doesn't modify the inventory record — it creates a separate listing per channel, which you can retract independently.
Troubleshooting
"Reference number not found"
The catalog doesn't yet include this reference. Submit a catalog request from the inventory form ("Add a new reference" link), include the reference number and a clear photo of the caseback, and the catalog team adds it within two business days. In the meantime, add the watch with just the brand and model — you can attach the reference number once the catalog entry lands.
Images upload but appear rotated
Some phones embed rotation in EXIF that gets stripped during upload. Re-export the image at the correct orientation from your photo app before uploading, or use the crop tool in the uploader to rotate.
Related
Example — every frontmatter field
Reference article demonstrating every field in the help center frontmatter schema, required and optional.
Invoice sent but never marked paid
Troubleshoot the case where you've sent an invoice to a buyer but the sell order still shows Payment Status "Invoice Sent" instead of "Confirmed".